![]() This can make it tricky to find the correct file. Just like with paper files, there’s always the possibility that files will get lost, accidentally deleted, or saved in the wrong place. ![]() The process of going paperless can also present the following challenges. It can be a challenge to get people to change how things are run. Going paperless isn’t always easy, especially if you have a well-established, long-standing company with employees who have been in their roles for decades. Challenges for companies of going paperless Easy accessįinally, when you go digital and upload your documents to a central location, this opens the doors to easy access for your colleagues from anywhere in the world. Going digital safeguards you from all of these issues, and at a fraction of the cost of a paper culture office. That’s not even taking into account the amount of billable hours a person can spend every month just searching for the correct physical file.Īnd if a natural disaster, such as a flood or fire, occurs that damages your files, you can end up losing a lot of business. The cost of printing is surprisingly high when you think about the cost of printers, ink, paper, and rent for storage space. Instead, you’ll be able to opt for shared, rentable office space for specific occasions, if you’re ever in need of that. Without the need for paper and everything that goes with it, your need for an office diminishes greatly. When you go fully remote, you can also forego the big expensive printer-or multiple printers-that takes up office space. Instead of having to dedicate an entire room or floor to a filing system the size of a library, you can use up some megabyte space on your computer or cloud solution, instead. Less spaceĭigital files take up less physical space than paper files. These platforms can usually be accessed by you and your colleagues from anywhere in the world, provided you have an internet connection and login details.ĭigitizing your files also makes it easy to email documents to people or use solutions like PandaDoc to send links to contracts with ease. When you digitize your systems, folders, and documents, you have the option of putting them into a centralized location, such as the cloud, or on collaborative platforms. The reasons for going paperless can be broken down into four main categories: Easy sharing The main influencer in this is efficiency. One simple way we can help combat this problem and save the forests is to reduce our paper usage.įortunately, thanks to digital transformation initiatives, such as using software for transitioning to a paperless office, businesses can create better experiences for customers while creating new opportunities and efficiencies.Ĭompanies are choosing to go paperless for a variety of reasons. Unless we only use recycled paper, this will result in more deforestation to create paper to meet our increasing demands.Īccording to the UN, along with agriculture and other land use changes, deforestation contributes to around one quarter of global greenhouse gas emissions. The same website also states that half of a company’s waste is paper, and, surprisingly, despite our reliance on technology for a wide variety of tasks both at home and work, it’s predicted that the demand for paper will double by 2030. Daunting statisticsĪccording to The World Counts, companies that rely on paper use 12.1 trillion sheets every year, which contributes to the 26% of landfill waste that’s entirely composed of paper. ![]() These activities drastically slow down processes, create bottlenecks, and aren’t very environmentally friendly. Think of all the time employees spend printing, scanning, signing, and mailing paper documents. ![]() Using paper for numerous tasks has several drawbacks. When you think about it, the one thing that seems to impact productivity continuously is paper. Going paperless helps businesses save resources in every way possible. It’s now common for business practices to be conducted virtually, and it feels like the way we do business has changed forever.īut how does going paperless fit into this narrative? It’s always important for business owners to know how to stay on top of costs to ensure that their business is as profitable as possible. When you run a business, you’re always on the lookout for ways to cut costs, increase efficiency, and save time and resources.
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